nOMS - nForce ORDER MANAGEMENT SYSTEM

nOMS Overview:

The focus of this solution is to provide a cost effective alternative to the manual order management and inventory control processes in place today at our customer’ site.

The objective is to deliver a simplified solution that effectively replaces the series of paper based transaction logs and monthly summaries in Microsoft Excel.

nMOS helps firms to receive, route and execute orders quickly, reliably and cost-effectively. Numerous dealers utilize nOMS because its flexible routing capabilities allow them to quickly respond to changing market conditions while continuously receiving and processing orders.

Place Order:

A web form is used by the site managers, or customers to create an Electronic Purchase Order Form. The completed Electronic Purchase Order Form is routed to a designated approver for review and approval. The system checks local inventory for part numbers and available stock that match the material request.

Purchase Orders will be faxed to the appropriate vendor from within the system. Additionally, the Purchase Order can be printed for record keeping purposes.

Tracking Orders:

Designated users would have access to an on screen report that summarizes shipments that were expected to ship from vendors and have not already been verified. The user would enter the carrier name and tracking number in the system.
This system is completely integrated with all of the major shipping carriers like UPS, FedEx, etc… allowing customers to print shipping labels, create packing slips, track inventory and more. The overall objective is to ensure the timely delivery of material to the designated locations. Leveraging the system reporting capabilities allows these objectives to be met with minimal investment of time and resources.

Receiving/ Drop Shipments:

The receipt of shipments at the off-site locations is designed to be simple and require as little paperwork/processing as possible. In order to assure high levels of customer satisfactions, all the shipments are tracked, using information gathered from the tracking server. In order to comply with company accounting requirements, copies of the shipment packing list and bill of lading (Receiver) are sent to the HQ site office for processing.

Receiver/ HQ Site Office:

Automatically generate bar-coded labels that contain the serial number and the part number. These labels will be applied to the appropriate items before they are put away and will be used for inventory management and shipping activities.
In order to facilitate the receiving process, the receiving personnel will use a handheld computer to check-in and verify the shipments. Barcode labels will be printed on the warehouse label printer.
The warehouse personnel will physically put the material in the correct storage location, scan the storage location (rack) barcode, enter the part number and quantity on the handheld’s user interface. This transaction will be confirmed and posted to the inventory control system and/or the warehouse management system.

All receivers are forwarded to Accounting for verification and processing.

End of Day routine:

The warehouse user activates the End-Of-Day routine in order to officially decrease the inventory from the inventory management system and create a summary of the inventory transactions that occurred since the last end-of-day routine was executed.

Once all of the pending inventory transactions have been completed, the system compares available inventory levels against the minimum/maximum levels contained in the part number database. Any items that fall below the minimum stocking level will be posted to a material requisition which is routed through the established purchasing process.